Establish Forecast Administration - EcoSys - 3.01 - Help - Hexagon PPM

EcoSys Projects Help (3.01)

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EcoSys Standard Version
3.01

The Forecast Admin tab supports the definition of the Project Default forecast method and the establishment of forecast variance thresholds.

Project Default - Forecast Method

The Project Default forecast method is one of the forecast methods that you can assign to a project structure in the Forecasting screens. It requires the definition of both the % Complete Threshold as well as a Method Type. When this forecast method is selected for a project structure, the rules defined in the Forecast Admin tab are utilized to determine the target Estimate At Complete (EAC) for the project structure.

Available method types are limited to those which do not require manual intervention by the user; therefore, options Manual EAC, Manual ETC, Manual Factor, and Project Default are not available for selection.

In the forecasting screens (Forecasts > Forecast), when the Refresh Time-Phased Forecast action is submitted by a user, the percent complete (generated by the Generate Earned Value action) will be compared to the Thresholds defined in the Forecast Admin tab when the project structure forecast method is set to Project Default. If the percent complete is at or above a threshold level defined in the Forecast Admin tab but is less than the next threshold level, the system uses the Method Type specified for that threshold level to drive the project structure forecast.

% Complete Threshold L1 must be set to zero to ensure all progress results in a forecast. If this threshold is not set to 0, then there will be no ETC calculated for the project structure, resulting in an automatic variance from the budget.

Forecast Variance Change Thresholds

Approval thresholds L1 through L3 may be set as desired for the selected project. Changes exceeding the individual Thresholds will be subject to approval by users designated at that approval level as defined in the Workflow Admin tab. Thresholds must not overlap. See the table below for additional direction on settings approval thresholds.

Scenario

Level 1 Threshold

Level 2 Threshold

Level 3 Threshold

Auto-Approve

$999,999,999*

$999,999,999*

$999,999,999*

Level 1 approval is always required – no other levels are required.

$0

$999,999,999*

$999,999,999*

Below L1 threshold, project is auto-approved. Above the L1 threshold, Level 1 must approve. No other levels are required.

L1 threshold amount

$999,999,999*

$999,999,999*

Below a L1 threshold, project is auto-approved. Above Threshold L1, L1 approver must approve. Above Threshold L2, L2 approver must also approve. Level 3 not required.

L1 threshold amount

L2 threshold amount

$999,999,999*

Below a L1 threshold, project is auto-approved. Above Threshold L1, L1 approver must approve. Above Threshold L2, L2 approver must also approve. Above Threshold L3, L3 approver must also approve.

L1 threshold amount

L2 threshold amount

L3 threshold amount

* denotes a cost that no project will ever exceed.

Approval type determines whether all or any approvers may approve for the designated level.

  • Choose Any May Approve if approval by any of the approvers at the selected level may trigger approval at that level.

  • Choose All Must Approve if all of the approvers at the selected level must approve before approval at that level is granted.

An EcoSys User may designate whether the thresholds should apply to transfers. If Apply Thresholds to Transfers is assigned, the total value of the forecast variance change is compared against the sum of change line items greater than 0. If Apply Thresholds to Transfers is set to No, the total value of the change is compared against the established change thresholds. The Change Admin section controls the customization of project-specific IDs to be used for newly created forecast variance changes.

Define Forecast Approval Threshold Level Values

This procedure allows you to define forecast threshold approval values for all the levels.

  1. In the Project Details panel, click the Forecast Admin tab.

  2. Update the values as indicated below:

    • Approval Thresholds L1 - Enter the required approval threshold value for level 1.

    • Approval Thresholds L2 - Enter the required approval threshold value for level 2.

    • Approval Thresholds L3 - Enter the required approval threshold value for level 3.

    • % Complete Threshold L1 - Enter the required approval threshold percentage for level 1.

    • (Optional) % Complete Threshold L2 - Enter the required approval threshold percentage for level 2.

    • (Optional) % Complete Threshold L3 - Enter the required approval threshold percentage for level 3.

    • (Optional) % Complete Threshold L4 - Enter the required approval threshold percentage for level 4.

    • (Optional) % Complete Threshold L5 - Enter the required approval threshold percentage for level 5.

  3. Click the ellipsis to select the values of the following:

    • Apply Thresholds to Transfers: Select Yes or No.

    • Approval Type L1 - Select the required approval type for level 1.

    • Approval Type L2 - Select the required approval type for level 2.

    • Approval Type L3 - Select the required approval type for level 3.

    • Method Type L1 - Select the required method type for level 1.

    • (Optional) Method Type L2 - Select the required method type for level 2.

    • (Optional) Method Type L3 - Select the required method type for level 3.

    • (Optional) Method Type L4 - Select the required method type for level 4.

    • (Optional) Method Type L5 - Select the required method type for level 5.

    • The available method types:

      • ACCO - Actual plus Open Commitment

      • CBGT - Current Budget

      • CCPI - Current CPI

      • CFCT - Current Forecast

      • EAAC - Greater of EAC or Actual

    • Based on the % Complete Threshold Level value of the project in the Forecast screen, the method type corresponding to the threshold level is used to calculate the New EAC (Estimated Actual Cost).

  4. Click SAVE.