Maintain Vendor Data Requirements - Intergraph Smart Materials - Version 2020 (10.0) - Help - Hexagon PPM

Intergraph Smart Materials Classic Help (2020)

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Intergraph Smart Materials
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Smart Materials/Smart Reference Data Version
2020 (10.0)

Use the D.40.11 Vendor Data Requirements screen to define and maintain vendor data requirements (VDRs).

A VDR defines which documentation is required from the vendor for delivery. It describes the types of drawings and the needed data.

VDRs can be created with different revisions. When a new revision is created, the current revision is copied, including its language dependent descriptions. Only the highest revision of a VDR can be modified.

Enter the name of the vendor data requirement (VDR) in the VDR field. The VDR revision is displayed in the Rev field. When you create a new VDR, the revision is automatically set to 0 (zero). Enter the VDR descriptions in the Short Desc and Description fields. You must scroll to the right to see these fields.

Select the pre-defined distribution category from the LOV in the Distribution Category field. Distribution categories are defined on the A.10.52 Distribution Categories screen. Select the Required indicator to mark this VDR as required for document management.

To pre-define a default traffic document, select the Traffic VDR check box. Select Supplier or Freight Forwarder from the Expected From drop-down list to specify, who is expected to deliver the document. With the VDR Type you define, to which packing lists (PLs)/preliminary packing lists (PPLs) the document should be assigned. Select HLO only if the document should be assigned only to PLs/PPLs that contain at least one heavy load object (HLO) package item. Select Hazardous only if the document should be assigned only to PLs/PPLs that contain at least one hazardous package item. The empty (default) value indicates, that the document will be assigned to all PLs/PPLs. If the document is expected from the supplier, the traffic coordinator has to decide, if the freight forwarder should have access to the uploaded document. In that case, select the FF Access check box to allow the freight forwarder to view supplier's document.

In the First Issue Copies field, enter the number of copies to be delivered from the supplier. In the Scheduled field, enter the number of days, weeks, or months in which the documents are needed. Select DAYS, WEEKS, or MONTHS from the drop-down list in the Period field to define the period for the value in the Scheduled field.

From the drop-down list in the Event field, select the event when the required documents must be delivered. The available values are:

  • After order

  • Before delivery

  • For construction

  • With delivery

  • After erection

  • Date of order

  • Date of approval

  • Date of dispatch

  • Date of mechanical completion

Select the purpose of the documents from the drop-down list in the Purpose field. Available values are:

  • Issued for Review

  • For information

In the Final Issue Copies field, enter the number of copies to be delivered with the final issue from the supplier.

Fill the With Tender Period, With Tender Event, For Approval Period, For Approval Event, For Approval Schedule, Final Period, Final Event, Final Schedule, As Built Period, As Built Event, and As Built Schedule fields with appropriate values.

You can click Revision to create a revision of the VDR. This action locks the previous revision of the VDR.

This button is only enabled for the highest revision of a VDR.