This command removes the files attached to a selected document version from the vault and copies them to a specified location elsewhere. After the archive is complete, the relationships between the document and the files still exist in the database, and are visible through the Desktop Client. However, you cannot use the Desktop Client to view or check out the files. This command is available when you right-click a document and then click Files > Archive Files.
The Archive Files command submits a task to the scheduler, an asynchronous process, to perform the operation.
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Right-click the document to be archived and select Files > Archive Files.
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If you want the software to notify you when the scheduler has completed the archive process, click Yes in the information box. Click No if you do not want a notification.
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You must wait for the scheduler to complete the process as configured in the scheduler task for archive and purge.
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Check with your system administrator for the default location for archived files.
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The software creates a folder in this location using the name of the object config of the archived document. A sub folder is created within this folder using the name of the UniqueKey of the archived document.
If the UniqueKey is not configured, the sub folder is created using the UID of the
document being archived.
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Attached files are located within this folder.
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An archive document is created in Desktop Client. You must have administrative privileges to view the archive document.
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An archive information file is also created. Check with your system administrator for the default location for these files.
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By default, the name of the file is ArchiveInfo[date and time stamp].txt. (The date and time stamp is in GMT.)
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If you have administrative privileges, you can access the archive information file within Desktop Client.
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The Archive Date property of the document can be found on the property grid, or in the document's history.
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If your system administrator has checked the Purge option for the archive method, then the archived files are deleted from the original vault when you perform an archive.
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