Inquiries - Intergraph Smart Materials - Version 10.1 - Help - Hexagon

Intergraph Smart Materials Web Help (10.1)

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Intergraph Smart Materials
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Smart Materials/Smart Reference Data Version
10.1

Using inquiries is an essential part of the procurement process that allows a company to obtain competitive quotations for goods and services, as well as the best delivery schedules for a project.

For all blanket orders, it is essential that an inquiry be undertaken in order to register the list of prices for the commodity parts that appear on the blanket order. For agreements, inquiries can also be used to register the prices, deliveries, and so forth, although it is not mandatory to use inquiries in Smart Materials for normal agreements like purchase orders (PO) or subcontracts (SC). The use of inquiries for POs should reflect the company’s normal business practice.

The inquiry cycle in Smart Materials is always triggered and started by released requisitions coming from engineering. There are two types of requisitions coming from Engineering:

  • Requisition for inquiry: These requisitions can be used to find prices for material but do not allow procurement to purchase this material. Requisitions for inquiry can be used to create inquiries, bid evaluation, select suppliers/subcontractors, and create a blanket order (BO)/master agreement (MA). A BO/MA can then later be used to transfer prices and conditions based on a new requisition for purchase from the blanket order into a new agreement. Or, you create a requisition for purchase from the inquiry, which will then be used to create the agreement.

  • Requisition for purchase: The requisition for purchase contains material/services that must be purchased by procurement according to the specification of material/service and the needed quantity at the planned time at the correct place. The requisition for purchase can be used to create and inquiry, do the bid evaluation, award suppliers or subcontractors, and then create the agreement. Or, it can be used to create the agreement directly, without going through the inquiry cycle.

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