Release Notes - Intergraph Smart Materials - Version 10.2 - Help - Hexagon

Intergraph Smart Materials Classic Help

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Intergraph Smart Materials
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Smart Materials/Smart Reference Data Version
10.2

To organize the transportation of the material, release notes can be assigned to a means of conveyance on the Release Notes tab.

The loading point determines which release notes can be selected for a means of conveyance. If the loading point is a delivery place, all release notes that have this delivery place and that have not been assigned to a means of conveyance so far are available. If the loading point is a destination, you can select any release note for which a means of conveyance exists the unloading point of which equals the loading point of the current means of conveyance. The estimated or - if already available - actual time of arrival of the "old" means of conveyance must be earlier or equal to the estimated (or actual) time of departure of the "new" or next means of conveyance.

A release note can only be assigned once to one loading point. That is, you cannot place the same release note on several means of conveyance all having the same loading point.

If the release note is approved, the background color of this field is set to magenta.

To view the packages that have been defined for this release note, you can double-click in this field. The P.70.74 Packages screen opens, where the selected release note is displayed. Open the pop-up menu with a right mouse-click in this field, and select P.70.72 Expediting Details to open P.70.72 where you can modify the selected release note.

Select the name/number of the release note from the multi-selection LOV in the Release Note Number field.

In the multi/selection LOV, select the Sel check box of the release notes to be assigned to the MOC, or click the Select All button to mark all displayed release notes. The Deselect All button cancels the selection. Finally, click the Fill In button to copy the selected release notes and to close the LOV.

The Shipping Destination field displays the destination (for the release note) that is marked as 'Shipping' in the Data Type field of P.10.53 Routing Methods. When release notes are added to a means of conveyance, this destination is automatically filled with the corresponding destination based on the routing method of the release note. If no shipping destination can be found in the routing method or if more than one shipping destination exists, this field remains empty by default. In the case of multiple shipping destinations, it is up to you to select one of them and fill it in. The list of values only offers the destinations defined for the routing method of the release note that are of type 'Shipping'.

The Arrival On Site Forecasted field shows the date for which the arrival on site has been forecasted. This date can be influenced by the ETD and ETA dates of the means of conveyance.

The Arrival On Site Actual field shows the date on which the release note actually arrived on site.

Enter the bill of lading (B/L) or air way bill (AWB) number in the B/L or AWB field. The bill of lading or air way bill number can only be entered or modified if the release note has already been approved. Once such an entry has been made, the approval of the release note cannot be reversed (on P.70.72).

The Total Weight field displays the total weight of the release note. The total weight is calculated for the unit defined by project default ZX_WEIGHT. The unit of the total weight is shown in the Weight Unit field.

The Total Volume field displays the total volume of the release note. The total volume is calculated for the unit defined by project default ZX_VOLUME. The unit of the total volume is shown in the Volume Unit field.

The Total Freight Ton field shows the total freight tons of the release note.

The amount of the invoice is displayed in the Amount field. You can update this field.

The amount of the invoice automatically calculated by the system is displayed in the Calculated Amount field. This amount covers the costs for all item shipments assigned to the release note except for split detail tags (see below). If the quantity of an item shipment differs from the quantity of the order line item, the costs are applied proportionately. If detail tags have been created, their costs are only included in this amount if all detail tags of a master tag have been placed in the same release note. If detail tags have been split on different release notes, their amount is shown in the Master Tag Amount field. For the calculation of the amount, the net price that can be seen on the P.50.07 Maintain Agreements screen is used. The calculation is done for the currency of the order for which the release note has been created.

If detail tags have been created and placed on different release notes, the costs of their master tag are shown in the Master Tag Amount field. These costs are not included in the value shown in the Calculated Amount field because only parts of these costs are associated with the release note.

The Currency field shows the currency of the invoice amount. This field cannot be updated. The value is copied over from the order for which the release note has been created.

The transport costs of the release note are displayed in the Transport Cost field. The transport costs are calculated for the currency given by project default ZX_CURCY. The Currency field shows the currency of the transport costs. This currency is copied over from the project default ZX_CURCY.

You can click the Attachments button to open the D.90.21 Attachments screen where documents can be attached to the release note. For more information, see Attachments.