Progress Payment Events - Intergraph Smart Materials - Version 10.1 - Help - Hexagon

Intergraph Smart Materials Classic Help

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Intergraph Smart Materials
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Smart Materials/Smart Reference Data Version
10.1

Use the Prog Pay Events tab to assign progress payment events to the agreement.

  • This tab is not displayed if Progress Payment Level is set to Line Item.

  • On COs, data can only be modified if the payment type of the agreement is not Milestone Progress.

  • If project default ZP_ALW_PPE is set to Y, you can change progress payment events even if the agreement is approved. PW, Pred Pay Date, Manual, Actual Pay Date, and Paid can always be changed.

This screen is a core workflow screen. For more information, see Core Workflow Screens.

The Total Material Cost, Total Cost of Dispose, Residual PP, Residual Cost and Currency fields and the Complete 100% button are only available if the agreement payment type is not Milestone Progress.

Enter the order sequence for the event in the Seq field. Select the name (code) of the progress payment event from the LOV in the Prog Pay Event field. You can double-click in this field to open the P.10.31 Progress Payment Events screen where the events are defined. The payment event descriptions are displayed in the Short Desc and Description fields.

The date when the event/milestone is planned to be completed can be selected from the LOV in the Planned Completion field.

In the PP (payment percentage) field, enter the percentage of payment required by the number of weeks specified in the PW field. The sum of all payment percentages must add up to 100%.

The cost value assigned to this event is calculated automatically as Total Material Cost x (PP/100) and displayed in the Cost Value field. Vice versa, if you enter a value in the Cost Value field, the percentage is calculated automatically and displayed in the PP field.

In the PW (payment weeks) field, enter the number of weeks between this event and the previous event.

In the Pred Pay Date field, you can use the LOV to select the date for which the progress payment event is expected or predicted to occur. This date is calculated and filled in automatically when you approve the agreement. The date is calculated based on the planned completion date.

  • The planned completion date is not set:

    The predicted pay date of the first progress payment event is calculated as (system date + PW * 7). The date of all following events is calculated as (Pred Pay Date of previous event + PW * 7).

  • The planned completion date is set:

    The predicted pay date of the first progress payment event is calculated as (planned completion date + PW * 7). The date of all following events is calculated as (predicted pay date of the previous event + PW * 7) or (planned completion date + PW * 7) if the planned completion date is set for these events.

When you set this date manually, the Manual indicator is enabled. This indicator can only be updated when the Pred Pay Date field is filled. Date fields for which the Manual indicator is marked will not be modified when any automatic calculation is performed.

If you reverse the approval of an agreement, the predicted payment date is cleared if the Manual indicator is not marked.

Select the Locked check box to lock this progress payment event. This event cannot be updated any longer. To unlock the event, clear the Locked check box.

The locked events will not be considered for the calculation of the Total Cost of Disposal, PP, and Residual PP values.

The Delivery indicator shows whether this payment event has been reached when the material has been received on site. This indicator can only be changed as long as the agreement is not approved.

The Actual Pay Date field displays the date the payment was actually made. If project default ZP_PPE_APD is set to N, the actual pay date can only be updated by an OPI import.

If you select the Paid check box, an empty Actual Pay Date field is populated with the current date, and then the Paid check box is protected from further updates. If project default ZP_PPE_APD is set to N, the check box can only be updated by an OPI import.

At the bottom of the tab, the Total Material Cost field shows the total cost of the agreement. This value is the same value shown in the Total Cost field on the Total Costs tab.

The Total Cost of Dispose field shows the disposable cost, which is the total cost minus the cost value of locked payment events.

The Residual PP field shows the remaining payment percentage that can be spread over the payment events of the agreement. The corresponding remaining costs are displayed in the Residual Cost field. If the payment percentages of all events add up to a value greater than 100, the Residual PP and Residual Cost fields show negative values with a red background color.

The project default ZP_CHK_PPE controls whether residual costs are considered when an agreement is approved. If ZP_CHK_PPE is set to Y (default), the agreement cannot be approved if residual costs remain. If ZP_CHK_PPE is set to N, no check of the residual costs is performed. Additionally, if the agreement total costs change, the progress payment event cost values are automatically recalculated.

The currency of the costs is displayed in the Currency field.

You can click the Complete 100% button to make the payment percentages of the events add up to 100%. If you click this button, the remaining percentage displayed in the Residual PP field will be added to the last progress payment event.

To populate an agreement with multiple progress payment events in one step, you can use progress payment event sets pre-defined on the P.10.32 Progress Payment Sets screen. Select a set from the LOV in the Prog Pay Set field at the bottom of this tab, and click the Copy button. All events assigned to the selected set will be copied to this agreement. You can double-click in this field to open the P.10.32 screen.

The Prog Pay Set field and the Copy button are only available if the agreement is not approved.

You can click the Attributes button to open the A.50.21 Attached Attributes screen for the selected agreement or the highest change order (if any exists). For more information, see Attached Attributes.

You can click the Calculate button to recalculate the predicted payment dates after you have manually modified some predicted dates or at least one of them. This recalculation only modifies dates that have not been set manually. That is, only those dates for which the Manual indicator is not set will be updated.

This button is only enabled for approved agreements.