For an instrument existing in As-Built or in an engineering company domain it is possible to create records of repairs, tests, inspections, calibrations, and so forth. These records are called maintenance event records. It is possible to associate several maintenance event records with a particular instrument, provided that this instrument belongs to one of the following tag classes: Conventional, Fieldbus, HART, or Profibus. A user with full Calib. & Maint. Events access rights can create maintenance event records. After a record is created, it is considered active until a supervisor user with full Calib. & Maint. Event Supervisor rights marks the record as complete. Completed records are automatically saved to the database. Only a supervisor can delete completed maintenance event records.
Maintenance event record creation and management is performed in the Domain Explorer. In the Domain Explorer, all maintenance event records appear under instruments, in the Maintenance Events folder. Active records are indicated by 
. Completed records are indicated by 
.
When creating a record, the software specifies a name for the record automatically, according to the preferences that you set on the Preferences dialog. For details of the preferences options, see Calibration and Maintenance > General (Preferences). The maximum length of the record name can be sixty characters. Before a record is complete, a user with full Calib. & Maint. Events access rights can update the record name by changing the event date.
When creating a maintenance event record, you must select a maintenance event form whose process function is the same as the process function of the source instrument. You need to familiarize yourself with various options of the Specifications module to be able to define and manage forms compatible with maintenance event records. For more details about forms, see Spec Forms. There is one shipped form designed for displaying maintenance event records for level instruments: Displacer Level Switch (form number 93). You need to restore this form first. This form page contains non- editable fields from the COMPONENT table. When regenerating a page for such a form, you can add editable fields from the WORK_ACTIVITY table, and also add non- editable fields from the CALIBRATION_SETTING, COMPONENT, PD_GENERAL, and SPEC_SHEET_DATA tables. If you want to create maintenance event records for instruments whose process function is other than Level, you need to use the Change Process Function options of the Page Editor. For details, see Select a Different Process Function for a Page.
A page on which you base maintenance event records does not have a title block and, therefore, does not contain any revision data or document number. You cannot use comparison options with maintenance event records. You can create, open and complete one record at a time. It is possible to open and print out several completed records at a time.