Enables you to assign and manage revisions to a group of documents that you select.
Activity
Allows you to select one of the following revision activities:
Add revision
Adds a new revision to the selected documents in accordance with the value you specify in the Revision number field in the Settings group box. The software determines which revision method suits best the value that you typed in the Revision number field and adjusts the revision method accordingly. If the revision number value that you are adding conforms with method of the last existing revision, the software will continue to number the new revision accordingly. If the software cannot determine a suitable revision method for the typed value, the revision method will switch to Other.
If you do not enter a value in the Revision number field, the software displays an error message.
Upgrade revision
Adds a new revision by raising the last revision number of all the selected documents. The software identifies the revision numbering method of each document (P0, P1, P2; 0,1,2, A,B,C, and so forth) and raises the revision number to the next value according to the existing revision method. You cannot change the revision method but you can update all the other settings by entering new settings.
Delete last revision
Deletes the last revision of all the selected documents.
Delete all revisions
Deletes all the revisions of all the selected documents.
Re-archive last revision
Re-archives changes made to the selected documents under their last archived revision. In this case, the software does not create a new revision and preserves the existing revision method for each document.
Revision method for items without revisions
Allows you to select a revision method for documents without revisions. This option is available only after selecting Upgrade revision from the Activity list.
Settings
Revision number
Allows you to type an appropriate revision number to be used when adding or updating revisions. This setting is not available when upgrading revisions.
Revision date
Allows you to enter the revision date.
Created by
Allows you to type the name or the initials of the person who made the revision.
Checked by
Allows you to type the name or the initials of the person who checked the revision.
Approved by
Allows you to type the name or the initials of the person who approved the revision.
Revision description
Allows you to type a brief revision description.
The software archives all the added and upgraded revisions of the selected documents so that you can compare the data of an archived document with the current version. See Comparing Documents.