Creating rooms - HxGN EAM - 12.0.1 - Help - Hexagon

Create rooms that are accessible in HxGN EAM and Infor HMS when the two products are integrated.

If the rooms were created in HxGN EAM you may edit the rooms on this form. However if the rooms were created in Infor HMS you cannot edit the rooms on this form. To edit the rooms access the room records on the Rooms form in Infor HMS.

To create rooms:

1. Select Equipment > Rooms.

2. Click New Record.

3. Specify the Room Type, Unit Type, Maximum Guest Count, Phone Number, Key Number, Square Footage, Number of Beds, Number of Baths, and Facility for the room.

4. Specify this information:

   Property - Specify the property to which the room belongs.

   Room - Specify a room number to identify the room, and then specify a description of the room in the adjacent field. The system automatically populates Building, Wing, Floor, and Exposure.

   Location information (Building, Wing, Floor, and Exposure) is only available when HxGN EAM is integrated with Infor HMS. It is not possible to track this information in a stand-alone HxGN EAM environment.

   Status - Select the status of the room.

   Option	Description
   In Service	Assigned when a room is in place and operating within the business organization.
   Withdrawn	Assigned when a room is no longer available for use. The system automatically populates Withdrawal Date.

   Commission Date - Select the room's installation date, or date the room will be counted in inventory.

   Assigned To - Specify the person responsible for the room, which is typically housekeeping or building maintenance personnel.

   Kitchen - Select the type of kitchen the room includes. Your options are Central, None, Shared, or Private.

   Living Room - Select the type of living room the room includes. Your options are Central, None, Shared, or Private.

   Out of Service - Select this check box to prevent the room from being displayed in lookups.

   Accessible - Select this check box if the room is accessible to persons with disabilities.

   Non-Smoking - Select this check box if the room is designated as a non-smoking room.

   Reservation Calendar Owner - Specify the reservation calendar owner who can edit equipment reservations.

   Cost Roll-up - Select this check box if the costs should roll up to the facility.

   Open Bay - Select this check box if this room is designated as an open bay.

5. Specify the Name, VIP Status, Email Address, and Guest Phone Number for the guest.

   Guest information such as Name, VIP Status, Email Address, and Guest Phone Number is only editable from Infor HMS when operating in an integrated environment with HxGN EAM. This guest information cannot be manually specified when operating in standalone HxGN EAM.

6. Click Save Record.