A department is the center or area that is responsible for the maintenance of equipment, such as an asset, a position, a system, or a location. The department coordinates the work, assigns the appropriate crew, plans the work, and approves respective work orders.
When defining equipment, assign it to a department. The department can be modified if needed on work orders. When creating work orders for maintenance or repairs to equipment, the system rolls up the associated costs to the department of the work order. Set up a default store for each department as well as a default supervisor. When reserving parts for a work order, the system stores them in the specified store.
You cannot delete departments if they have already been used elsewhere in the system.
To set up departments:
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Select Equipment > Setup > Departments.
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Click New Record.
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Specify the Organization, Department, Class, Default Supervisor, and Default Store.
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Specify this information:
Screener - Specify the user responsible for screening work requests for the department.
Account Segment Value - Specify the general ledger account code segment that represents the department in your accounting structure. See your chart of accounts for more information.
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Select the Out of Service check box to indicate the department is no longer in use.
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Select the Available for CUs check box to indicate that this department is available for compatible units.
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Click Save Record.