View planned part availability for work orders to display a list of parts that have been planned for a work order on the Parts tab of the Work Orders page. See Managing parts for work orders.
To view planned part availability for work orders:
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Select Work > Work Orders.
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Select the work order for which to view planned part availability, and then click the Record View tab.
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Right-click on the form, and then choose View Planned Part Availability. Store is automatically populated with the default store of the department of the work order.
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Specify this information:
Store - Specify a different store for which to view part availability information as necessary.
See the following table when viewing the planned part availability information:
Field
Description
Work Order
The number identifying the selected work order.
Activity
The number identifying the activity on the selected work order for which the part is planned.
Trade
The trade to which the work is assigned for completion.
Part
The code identifying the part on the work order.
Part Org.
The organization of the part.
Part Description
The description of the part.
Planned Qty.
The Planned Qty. of the part entered on the Parts tab of the Work Orders page.
Reserved Qty.
The Reserved Qty. of the part entered on the Parts tab of the Work Orders page.
Allocated Qty.
The Allocated Qty. of the part entered on the Parts tab of the Work Orders page.
Used Qty.
The Used quantity of the part entered on the Parts tab of the Work Orders page.
Available Qty.
The system calculates the Available Qty. of the part as the difference between the Qty. on Hand of the part in the selected Store and any allocations of the part that have been allocated to other work orders, which is displayed in Allocated Qty. on the Parts tab of the Work Orders page.
Available Qty. normally displays the Qty. on Hand in the selected Store minus the Allocated Qty. of the part for all work order/activity combinations except the selected Work Order and Activity for which you are viewing the Available Qty.
However, on the Planned Part Availability popup, the system displays the Available Qty. for multiple activities on the same work order at the same time. Therefore, the system calculates the Available Qty. without subtracting the Allocated Qty. for other activities on the same work order and the Available Qty. for a given part is the same for every activity on the selected Work Order.
Total Available Qty.
The system calculates the Total Available Qty. as the sum of the Available Qty. of the part in the selected Store and the Available Qty. in all child stores of the selected Store.
UOM
The unit of measure of the part.
Direct
Indicates whether the part is designated as a Direct Purchase part on the Parts tab of the Work Orders page.
Held Qty.
The system calculates Held Qty. as the total quantity of the part(s) that are being held for the selected Store.
A part is "held" if the part is on a purchase order. If no purchase order exists
for the part, then the "held" quantity corresponds with a store-to-store issue transaction.
On Order Qty.
On Order Qty. is calculated as the total remaining quantity (the quantity ordered minus the Receipt Qty.) on approved purchase order lines.
Only approved receipts are considered in the calculation. However, Scrapped Qty. are considered as a received quantity of the part in the calculation of the number
of parts that still needs to be received for the On Order Qty.For parts with the Direct check box not selected, only purchase order lines of type Stock Purchase are included. For parts with the Direct check box selected, the only purchase order lines included are those PO lines of type Direct Purchase that are associated with the same Work Order and Activity.
Shortage Qty.
The system calculates the Shortage Qty. based on the following equation: Shortage Qty. = Used + Held Qty. + Available Qty. + On Order Qty. – Planned Qty.
If there is no shortage of the part, then the system displays 0 as the Shortage Qty. If there is a shortage of the part, then the system displays the quantity of the part shortage as the Shortage Qty. and highlights the value in red.
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Click Close.