Add lines for contracted labor or equipment to an invoice voucher. This tab records costs that are not matched or otherwise validated. These lines do not have associated receipt transactions
The invoice voucher record must have Type specified as Unmatched Cost.
To add unmatched costs to invoice vouchers:
-
Select Purchasing > Invoice Vouchers.
-
Select the invoice voucher to which to add unmatched cost lines, and then click the Unmatched Cost Line tab.
-
Specify this information:
Description - Specify a description for the unmatched cost.
Line Type - Specify the line type for the unmatched cost.
A Line Type of Service references ancillary charges for outside contracted labor, typically fixed price items including per diem charges and equipment rental fees. A Line Type of Tool Cost references charges for corporate owned tools or equipment.
Purchase Order - Line - Specify a purchase order - line for the unmatched cost.
Tool - Optionally, associate a tool with the unmatched cost. This field is required if Line Type is specified as Tool Cost.
Hours - Specify the number of hours associated with the unmatched cost.
Hourly Rate - Specify the hourly rate for the unmatched cost.
Tax - Optionally, specify a tax amount for the unmatched cost.
Work Order - Activity - Specify a work order - activity to associate with the unmatched cost.
Only activities marked as Hired Labor are valid.
Trade - Optionally, specify a trade to associate with the unmatched cost.
-
Click Submit.
When the header invoice voucher record is Approved, a record is created for the associated
Work Order - Activity on the Additional Costs tab. This record has a Cost Type equal to the Line Type. For example, if the Unmatched Costs line has Line Type set to Hired Labor, an Additional Costs record is created with Cost Type of Hired Labor