Information in file systems might be unstructured and consist of files that are not linked or hotspotted; files might even be paper files that are not in electronic format. Information collected over the years could be from various sources, in a variety of formats, exist in different versions of software, or might have inconsistent file names or unknown versions.
Files in a file system must be sorted and captured in a single place to work with the software. Paper copies of documents must be scanned and be made available in the file system. Companies that have a legacy document management system can connect to Data Capture, so the software can discover the data available.