Duplicate documents
Duplicate documents are created during the document discovery task when more than one file is given the same document name. As a result, all the files resulting in the same document name are attached to the document master.
The duplicate documents are identified by the application depending on the files attached to documents within the Data Capture database and the files that are picked in the document discovery task.
For example, a document discovery task may only process files with the file name
abc from the file folder and create documents in Data Capture where the document name will be the same as the file name. The creation of duplicate
documents in the application is described in the following cases.
Case I
Scenario: No document exists in Data Capture with the name abc and two files with the same name abc.dwg from two different locations are found in the current document discovery task.
Result: A duplicate document will be created in Data Capture, and both the files will be attached to the document master. The document with more than one file attached to it will have all the files attached to it as duplicate files. You can view the duplicate files by right-clicking on the duplicate document and clicking Show all duplicate files on the shortcut menu.
Case II
Scenario: A document with name abc already exists in Data Capture and has one file attached to it, and two files with the same name abc.dwg from two different locations are found in the current document discovery task.
Result: The existing document will be set to duplicate document with the three files attached to the document master, where two files are from the document discovery task and one file is the one already attached to the document. You can view the duplicate files by right-clicking on the duplicate document and clicking Show all duplicate files on the shortcut menu.
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The potential reader on a duplicate document is set to MULTI regardless of the of file types attached to the document master.
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The document status will be set Document Loaded on a duplicate document.