Role operations - AcceleratorKMS - Version 4.1 - Help

Every user is provided with a user account to log in to AcceleratorKMS. Your user account contains the domain(s) and role(s) you have been assigned. When content (document or flow) is created, it is assigned to a single domain and one or more roles. Therefore, the domains and roles you have been assigned determine:

Content and tasks you can access
What you see in your search results and dashboard reporting
What authorization you have for completing and using content

The following table shows the various operation types that can be assigned to a role by an administrator and are sorted by typical role functions. The table also identifies the role operations that are either applied to content by the domain or are applied globally to all objects in the system.

For example:

Domain and domain descendants - Users with role operations in this category have access to documents and flows within their assigned domain and domain descendants.
Global - Users with role operations that are identified as Global have global access for that specific role regardless of domain.

Role operations

Role operation	Description	Role operation type
User administration
Add or edit users	Allows role to add or edit AcceleratorKMS users.	Global
Reset user passwords	Resets password for an individual user.	Global
Manage dashboard	Allows modifications to widget order and role assignment.	Global
Manage system configuration	Allows configuration of the application using the options under "Configuration" (e.g. security settings, email templates, and other application-wide settings, etc.).	Global
Content administration
Manage domains	Allows domain structure and names to be added or modified.	Global
Add or edit content types	Create or modify content types.	Global
Edit statement types	Allows statement types to be added or modified.	Global
Add or edit asset	Create or modify asset profiles.	Global
Add or edit asset type	Manage asset types to identify the general asset description, properties, and attributes included in an asset profile.	Global
Delete asset	Allows asset profile to be deleted.	Global
Search assets	Allows an asset search to find and view an asset profile.	Global
Content authoring
Add or edit single use statements	Create new statements and modify statements that are unused or used only in content they are currently editing.	Global
Add or edit statement	Create or modify statements regardless of number of times they are used.	Global
Add or edit document templates	Create or modify document templates.	Global Access to the Global root is required to view templates and execute this operation.
Add or edit content	Create or modify content not generated from a template.	Domain and domain descendants
Manage and view archived content	Allows status of content to be changed from draft to archived, or archived to draft. Also allows user to find archived content in search results.	Domain and domain descendants
Assignable to content	Allows the role to be assigned as an access role on content.	Domain and domain descendants
Publish and retract content	Allows content to be published or retracted.	Domain and domain descendants
Edit content training questions	Allows questions to be created or edited for use in content training output.	Domain and domain descendants
View content training questions	Allows role to see training questions at bottom of content.	Domain and domain descendants
View content version history	Shows previous versions of content.	Domain and domain descendants
View draft and partially published content	Allows access to content with a status of draft and partially published.	Domain and domain descendants
View expired content	Allows access to content with a status of expired.	Domain and domain descendants
Completions
View completion history	Allows searching of completions by all users, not just personal completions.	Global: You can view completion history for any content that is visible to you within your domain. You can view completion history for any content that is visible to you within your domain.
View personal completion history	Allows searching of your completions, but not completions by other users.	Global
Manage assignments	Allows role to assign content to users for completion and change assigned users when needed.	Domain and domain descendants
Complete content	Allows role to perform content completions. Steps are marked with a check mark as each step is completed.	Domain and domain descendants
Jump start flow steps	Within process flows, allows subcontent and subflows to be started prior to the preceding step being complete.	Domain and domain descendants
Reporting and tasks
Edit a content request	Allows a content request to be edited.	Global
Manage personal content requests	Allows role to edit content requests that were created by them.	Global
Edit content request form	Allows changes to content request form, such as workflow selected and properties used.	Global
Request new content	Allows a request form for new content to be completed and submitted.	Global
View tasks report	Shows task history page.	Global: You can view all tasks in the report that are visible to you within your domain. You can view all tasks in the report that are visible to you within your domain.
Manage personal tasks	Allows assigned task to be viewed by assigned user.	Global
Receives escalation emails	Receives email notifications when a task is not completed by the due date.	Global
Manage all tasks	Allows the following: View tasks reports Change due dates Transition and delete tasks of other users	Global You can view tasks for any content that is visible to you within your domain. You can view tasks for any content that is visible to you within your domain.
View acknowledgement history	Provides authorized users the history of all acknowledgements recorded on a piece of content by any user for all published versions. A report exists when: A published document is acknowledged by any user A user is joined to a completion when content is completed, as long as it is still the current published version at the time of completion	Global: You can view completion history for any content that is visible to you within your domain.

SHARED Tip In AcceleratorKMS, global role operations are tagged with a globe icon.

Role operations - AcceleratorKMS - Version 4.1 - Help - Hexagon

AcceleratorKMS Application Administration